Data Guardian provides accurate and timely high-volume scanning and indexing of your files, utilizing a digital format that is permanent, with long-term technological compatibility.
Converting a paper document to a digital image, or scanning, is a cost-effective way to save time and space.
A single CD can store the contents of a four-drawer file cabinet. A single DVD can store seven times that amount. Images can also be stored on a flash drive or hard drive.
Digital file storage can save valuable time in locating and distributing documents to personnel or a third party. Digital images are indexed to your specifications, so they are always easy to retrieve.
Uploading your digital images to a network allows for easy access from multiple locations via Data Guardian.
Upfront, detailed pricing with no hidden fees. Get your quote!
Why Should you Scan All Your Documents with Data Guardian?
Scanning your records and storing them off-site in a secure record storage facility is an excellent way to guard against natural and man-made disasters.
Consider the consequences to the smooth operation of your office if your paper records are destroyed by fire, flood, or vandalism. What ramifications could there be for the clients who depend on those records? Data Guardian's scanning service can help protect against these unexpected losses.
Digital images can be stored in a fraction of the space required by traditional paper records, so valuable office and warehouse space can be put to more productive use.
Digital images provide greater portability without the risk of loss to irreproducible original files.
With years of experience, the latest technology, and NAID Custodial Certification in Scanning and Imaging, you can have complete confidence in our ability to securely provide you with high-quality images. By being NAID Certified, Data Guardian is subject to annual planned and random unannounced audits by NAID. These audits encompass following drivers on-the-road and inspecting vehicles at stops, an inspection of the facility and attempts to enter without permission, an audit of company procedures and personnel files, as well as an overall inspection of the destruction facilities. This shows that Data Guardian is fully compliant with all NAID protocols and procedures at all times.
Customer Testimonials
"We used to have a very time-consuming manual storage process that has since been reorganized by Data Guardian. We can now retrieve documents with just the click of a button. Data Guardian is reliable, flexible and dependable with how they handle our paper document storage process, saving us hundreds of employee hours."
Allen H. - Consumers Credit Union
As a division of Kalamazoo X-Ray Sales, Inc., Data Guardian has the knowledge and foundation which over 40 years of experience has provided in distribution, dispatch and quality customer service.
Located in Portage, Michigan, Data Guardian serves Michigan and northern Indiana including the cities of Kalamazoo, Grand Rapids, Lansing, South Bend and many more. Contact us today, 1-877-739-5913, to see how we can help you with your record storage, destruction and scanning needs!